Free Restaurant Budget Template Excel
A pre-built Excel file that helps managers track sales, costs, and profits. With built-in categories and customizable fields, it’s ideal for budgeting by month. Use it to monitor spending, set financial goals, and improve profitability in your restaurant.
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What is a restaurant budget template?
A restaurant budget template is a customizable spreadsheet, typically in Excel, that helps track expenses, such as labor costs, food, rent, and utilities. It’s designed to give restaurant owners and managers a clear view of financial performance and help plan ahead.
How do I make a restaurant budget in Excel?
Create a 4-tab workbook: Assumptions, Budget, Actuals, Dashboard. Forecast sales (food/bev/other), apply target COGS% and Labor%, list fixed/variable expenses, then track monthly variance and prime cost. Use formulas like COGS % = COGS/Sales, Labor % = Labor/Sales, and Prime % = (COGS+Labor)/Sales.
- Assumptions: sales mix, target COGS% (Food 28–32, Bev 20–25), Labor%, fees, tax, seasonality.
- Budget: revenue by month or 4-4-5; compute COGS = Sales*Target%; itemize FOH/BOH/manager labor + benefits/taxes; mark fixed vs variable OpEx.
- Actuals: paste POS/accounting; calculate Variance = Actual − Budget and % Var.
- Dashboard: show Sales, Prime %, COGS %, Labor %, top variances.
Pro tips: Separate tips, comps/voids, and delivery commissions; update weekly in busy seasons; re-forecast when supplier prices or staffing change.
What should be included in a restaurant budget?
A restaurant budget template should include key categories like cost of goods sold (COGS), labor costs (wages, training, benefits), fixed expenses (utilities, rent, insurance), and variable costs (technology, marketing, supplies).
Why use a restaurant budget template?
Budgeting is essential for keeping your restaurant profitable. A budget template helps forecast and reduce restaurant costs, set financial goals, identify areas of overspending, and stay on track with your business plan. Keep staffing aligned with a restaurant work schedule template.
In addition to a budget template, most managers also use other restaurant management templates such as a labor costs calculator, an employee availability form and scheduling templates.
Where can I download a free restaurant budget template Excel add-on for staffing?
Pair this file with our restaurant staffing budget template to forecast wages by role, compare planned vs. budgeted hours, and keep labor costs on target.
Can I tie the budget to planned hours before I schedule?
Yes: estimate demand, set a weekly labor target %, and use the employee hours calculator before publishing shifts to validate your plan.
