Free Employee Availability Form Template

This availability form template allows you to collect your employees’ availability, making the creation of work schedules simpler.


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Why Should Managers Use an Employee Availability Form?

An employee availability form helps document employee availability and unavailability to work. This helps to prevent misunderstandings and confusion when preparing work schedules.

For managers, having employee availability information handy in an easy-to-understand format reduces the amount of time spent planning work schedules.

For staff, using such a form allows them to clearly communicate the shifts they are available to work and ensure respect for their work-life balance.

What Are the Benefits of Using Employee Availability Forms?

Using an employee availability form helps save time and simplifies employee shift scheduling. These documents record the availability of all staff by shift and day of the week in a simple form that’s easy to fill out for employees.

An employee availability form will help to avoid misunderstandings regarding each employee’s availability to work, all while offering more flexibility. This makes creating schedules and replacing shift no-shows much easier for managers. In just a glance, managers can see who is available to cover the shift.

How Can a Manager Ask for their Employees’ Availability?

There are multiple ways to ask employees for their work availability: in person, by phone, by text message or email, or through apps such as Facebook Messenger or Agendrix.

What Industries Use Employee Availability Forms?

Managers from several industries such as retail businesses, pharmacies, retirement homes, restaurants, construction, and more, use employee availability forms.

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