HR Glossary / Scheduling Software

A scheduling software is a cloud-based or local computer program or application that automates certain employee scheduling processes such as work schedule management, employee communication, and time tracking.


What Are the Benefits of Using a Scheduling Software?

Benefits of using scheduling software include:

  • Optimizing labor costs;
  • Simplifying time tracking;
  • Preventing payroll-related errors;
  • Reducing back and forth communication with employees;
  • Improving employee work satisfaction;
  • Minimizing scheduling conflicts.

What Type of Software Is Used for Staff Scheduling?

Scheduling software may be divided into two broad groups: cloud-based software and local programs.

Cloud-based scheduling software are on-demand services or applications provided through a shared cloud computing infrastructure. Such software do not necessarily need to be installed on a particular device and store data online to make the scheduling information available from any point with Internet access.

Cloud-based scheduling software may receive automatic updates from the provider and do not typically require frequent maintenance by the user. Google Drive is an example of a cloud-based solution used to store documents online.

Local programs are installed directly on the device and are not systematically updated by the provider. Microsoft Word is an example of a local program.

What Functionalities Do Scheduling Software Commonly Share?

The functionalities commonly shared by scheduling software include:

  • Online schedule creation, management, and sharing;
  • Timesheets that automatically record and round clock-in, clock-out, and break times;
  • Web, mobile, geolocation, computer, and landline phone-based work time punching;
  • Leave, availability, shift swap, and replacement management;
  • Unlimited online and mobile access (iOS / Android);
  • Professional instant messaging.

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