HR Glossary / Schedule Maker

A schedule maker is a tool—typically a cloud-based or local computer program or application—that builds schedules for various scenarios.


How to Create a Schedule Online?

Many tools available online allow for the creation of specialized schedules. Some of the more commonly used schedule types include:

What to Include in an Employee Schedule?

An employee schedule should include the following information:

  • Name of the employee;
  • Position of the employee;
  • The dates and the specific hours for the individual work shifts;
  • Days off, if applicable;
  • The work schedule of relevant coworkers;
  • Notes and comments, as needed.

What Tools Are Used to Create a Schedule?

Common tools used to create schedules include:

  • Google Calendar;
  • Google Docs or Google Sheets;
  • Excel;
  • Scheduling software.

To choose the right tool for their business, managers must identify their needs, establish a budget, and test different tools before making a decision.

What Are the Different Types of Work Schedules?

Several types of work schedules can be used depending on the needs and context of an organization.

Managers can choose to create schedules based on rotating shifts or to always give certain shifts to specific employees based on their availability. Office workers may be required to work from 9 a.m. to 5 p.m. whereas other workers might only work on-call. The selected type of schedule should reflect these different needs. 

Common types of work schedules include:

  • Part-time or full-time schedules;
  • Rotating shift schedules;
  • Fixed schedules;
  • Split shifts schedules;
  • Freelance schedules.

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