Event staff scheduling software

Effortlessly Manage Timesheets for Events and Catering Staff.

Irregular schedules, mobile employee management, and time tracking made easy. Features made for events, event agencies, and catering companies of all sizes.

No credit card required. Up to 21 days of free trial. 7-day support.

Event and catering management software

From Scheduling to Running an Event. Seamless.

Share schedules and reach out to your staff instantly, wherever they are. Running events is that much smoother when everyone can see what they need, where, and at what time, in real time.


Event Types

Save Time

Don’t waste time and efforts reaching out to everyone. Let your team volunteer at their convenience on open shifts you create, right in your event staff app.



Improve Communication

Deal with last-minute no-show and update everyone at a moment’s notice with convenient in-app communication tools and instant notifications. No more text messaging.

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Dispatch Accurately

The event scheduling app that prevents errors. With centralized staff availability, job locations, and open shifts, meeting staffing requirements is a breeze.

Client since 2017

I run an event venue, requiring staff to work a very irregular schedule as each event has different staffing requirements. Agendrix revolutionized my staffing process, probably saving 20 hrs/month of scheduling time.
Shannon Refvik
Manager, Refvik & Light Productions
10:00 AM – 2:00 PM
10:00 AM – 2:00 PM
10:00 AM – 2:00 PM

Event staffing scheduling software

Irregular Schedules and Availability Management Done Right.

Managing part-time employees with irregular schedules and availability across various locations is time consuming when unprepared.

With Agendrix, it just takes a few simple steps.

8x faster icon
than Excel
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Discover Why They Love It

With testimonials like these, it should come as no surprise that we see our clients as our ambassadors.

Event Staff App Designed With Managers in Mind.

Your time is better spent on perfecting your events than on scheduling.

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Start scheduling in minutes with our help or by yourself.

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40 000+ five-star reviews by real people.

Always Improving


Your feedback helps us serve you better.

I run an event venue, requiring staff to work a very irregular schedule as each event has different staffing requirements. Agendrix revolutionized my staffing process, probably saving 20 hrs/month of scheduling time.

Shannon Refvik
Manager, Refvik & Light Productions
Your questions answered.

How do you make an event schedule?

The best way to make an event schedule is to use an event staff scheduling software. Using such software allows managers to create the best schedule based on their needs and the availability of their employees.

Event scheduling is easily done with a scheduling software that centralizes staff availability and labor costs. It also helps with tracking time, processing payroll, and communicating with your team.

Event staff scheduling can also be done using an Excel spreadsheet. However, this offers less flexibility and does not allows you to communicate with your staff.

How do you schedule your staff?

In order to easily schedule their staff, managers should use an employee scheduling software. It helps managers schedule their employees at the right time and place to ensure the event will run smoothly. Having an effective schedule ultimately creates a better environment to meet the needs of your customers.

Using an event staff scheduling software is a great solution for any business with 5 or more employees.

What is the best employee scheduling software?

The best employee scheduling software for events is Agendrix. It is the best business tool to effectively manage schedules, track work hours, and communicate with your staff. It reduces the time spent scheduling to allow managers to work on other important tasks.

Agendrix also facilitates payroll processing by letting you turn any device into an event employee punch clock that automatically and accurately generates timesheets.

Benefits of using Agendrix include:

  • Reducing payroll-related errors;
  • Optimizing labor costs;
  • Improving employee satisfaction;
  • Facilitating employee onboarding;
  • Centralizing employee management tasks in your business.

We have you covered.

  • Availability management
  • Drop or swap shifts
  • Open shifts
  • Mobile punch clock
  • Multiple locations
  • Centralized timesheets
  • Mobile apps (iOS / Android)
  • Email notifications
  • Direct messages

Over 25 000 five-star reviews

Here’s why our users love it.

The best HR management solution.

It’s very simple and effective for building employee schedules. We’ve been using Agendrix for several years now, and it’s been nothing but positive! I don’t think there’s another solution that’s as easy to use as Agendrix.

Nicolas A.

I used to create my schedules by hand, which took a lot of time. Now, with Agendrix, it’s quick!

The product is easy to use, you can make perpetual schedules and modify them as needed. Easy to access for employees via their phone or tablet.


An HR gem!

I love Agendrix, no more Excel schedules to publish and print! It’s simple and effective for both myself and my team. Communication within the team has greatly improved!

Olivier O.

We’ve been using Agendrix in all of our branches for over two years. Agendrix makes scheduling a real pleasure! Integrating Agendrix with our online payroll software greatly simplified payroll processing. Not to mention the outstanding technical support! Thank you Agendrix

Résidence Humanis

I must say I’m very impressed with this application. It’s pretty intuitive and allows me to swap shifts with others on my team or choose or suggest shifts fairly easily.

Natalie Basaraba

Agendrix is the best choice to manage global employees.

Agendrix is the solution to manage shift employees across different time zones. The software has been reliable. We appreciate the fast and helpful tech support.


The employee scheduling and time tracking features allow me to better allocate my own time. I can also communicate easily with my team.

Previously, the company had no scheduling software at all. Everything is easier now that I know your product!


Simple, accessible, and effective.

The support service is excellent; every time we need help, we get a response almost immediately.

The messenger chat tool is also really great as it makes it easy to communicate with our team.

Sandra B.

We’ve been using Agendrix for years now. There’s a “before” and an “after” Agendrix for us. It has made payroll management much easier. Customer service is very responsive and attentive to our needs.


Works great! Every company should use it, it’s 100 times better than the classic schedules!


Nice management tool!

I love being able to conduct surveys and ask my employees for feedback within the app.

Everyone can keep up to date on everything with the publications in the news feed.

Valérie L.

When there are shifts to fill, we publish them, and our employees volunteer themselves for the ones they want. No need to ask everyone! It saves us an enormous amount of time.


WOW, a game changer!

Agendrix is really great for creating a schedule and collecting the availability of all employees. The amount of time I save per week is amazing!


It really made my life easier. No more problems with scheduling, it’s now simple!

It’s easy to use even for people who are not used to technology. Whenever we have issues, the support team is quick to respond. There’s always someone around to help.


You won’t be disappointed.

Most features within the platform are easy to use. Customizable access allows you to create and use only what you need from a business perspective. 99.99% uptime; never offline.


Greatly improved our efficiency in terms of employee management, schedules, timesheets, leaves, replacements, and vacations. It has also enabled us to better control the clock-in/clock-out of our employees.


A very good application that lets employees check their weekly schedule in real time and stay up-to-date. A highly effective and indispensable tech tool in terms of the time and money.

Abder Abdel

Very useful multifunction tool.

Easy to use, everything is on the same website. Easy to integrate into our workflow. Great tool with so many functions available, with many features to make scheduling easy and efficient. There’s also a record of any changes made on the platform.

Jocelyne M.

Farewell to Excel schedules!

Super user-friendly. I’m saving so much time not having to call or email every single employee.

The message center is also useful to communicate with each other but also with their supervisor.

Karine M.

I really recommend this application to all business managers. It’s very intuitive and easy to understand. Thanks to the creators, I hope they’ll keep up the regular updates.


Great application. Great customer service! Videos that explain how things work, quick chat responses, and more.

Léa Desrosiers

Wonderful software for managing complex schedules! We’ve gone from 25 hours a week of scheduling to less than 10. Thanks to Agendrix, we save time… and money. All our employees are thrilled to be using Agendrix and have nothing but good things to say about it!


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