What Is an Employee Database?

Employee database is a physical or digital record of employees’ information, including past and current ones.

Why Use an Employee Database?

Employee database can be used to:

  • Track employee performance
  • Manage employees
  • Identify training needs
  • Safely record employee information
  • Track disciplinary actions
  • Increase productivity

Employee databases facilitate decision-making and centralize employee information to improve efficiency in an organization.

What Is an Employee Database Management System?

An employee database management system is a digital solution to stock and keep track of employee information. It centralizes employee records and increases the efficiency of the HR department.

What Are the Benefits of an Employee HR Database?

The benefits of an employee HR database include:

  • Secure employee data
  • Track employee performance
  • Create accurate reports
  • Track employee training
  • Reduce payroll mistakes

What Are the Inconvenients of an Employee Database?

Every business should have an employee database. There is no inconvenience to have one and it is often required by legislation.

How to Create an Employee HR Database?

To create an employee HR database, organizations have to:

  • Gather employee information
  • Create a database or a spreadsheet
  • Sort and filter information

What Information Should Be in an Employee Database?

An employee database typically include:

  • Contact information
  • Job title
  • Hire date
  • Salary data
  • Time tracking information
  • Payroll data
  • Personal information
  • Emergency contact
  • Disciplinary records
  • Any other relevant information

Who Uses an Employee Database?

Any business with several employees can use an employee HR database to track information and use data to make decisions.

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